Privacy Policy

JACKSONVILLE JUDO TRAINING CENTER PRIVACY POLICY

1. Introduction

Jacksonville Judo Training Center LLC (“we,” “us,” or “our”) is committed to protecting the privacy and security of your personal information. This Privacy Policy explains in detail how we collect, use, disclose, and safeguard information when you visit our website [www.judojacksonville.com], enroll in our programs, or interact with us in any capacity. By accessing our services, you agree to the terms outlined in this policy.

2. Information We Collect

2.1 Personal Information

We collect the following categories of personal information:

  • Identification Data: Full legal names, dates of birth, gender (for proper class placement)
  • Contact Information: Email addresses, primary and secondary phone numbers, physical addresses
  • Emergency Data: Emergency contact names/numbers, relationship to student
  • Health Information: Medical conditions, allergies, physical limitations, injury history
  • Academic Information: Belt rank, tournament history, skill progression
  • Digital Information: IP addresses, device information, browser type, cookies (see Section 6)

2.2 Special Categories of Data

For student safety, we collect sensitive health data which requires explicit consent, including:

  • Pre-existing medical conditions
  • Physical disabilities requiring accommodation
  • Allergy information (especially for food-related events)

3. How We Use Your Information

3.1 Primary Uses

  • Program Administration: Class enrollment, attendance tracking, belt testing
  • Safety Management: Emergency preparedness, injury response protocols
  • Communication: Class updates, schedule changes, event announcements
  • Program Development: Curriculum improvement based on skill progression

3.2 Legal Basis for Processing

We process your data based on:

  • Contractual Necessity: To fulfill our services to enrolled students
  • Legal Obligations: Compliance with Florida statutes and federal laws
  • Consent: For special category data and marketing communications
  • Legitimate Interests: Facility security and program improvement

4. Data Sharing and Disclosure

4.1 Internal Sharing

  • Instructors receive minimum necessary student information for safety and instruction
  • Administrative staff access contact information for scheduling purposes

4.2 Third-Party Sharing

We may disclose information to:

  • Medical Personnel: In case of emergency
  • Legal Authorities: When required by subpoena or court order
  • Service Providers: Website hosting, email services (under strict confidentiality agreements)

4.3 Prohibited Sharing

We never:

  • Sell or rent personal information
  • Share data with marketers without explicit consent
  • Disclose information beyond what’s necessary for services

5. Data Security Measures

5.1 Technical Safeguards

  • Encryption: All sensitive data transmitted via SSL/TLS
  • Access Controls: Role-based permissions with unique logins
  • Network Security: Firewalls, regular vulnerability scans

5.2 Physical Safeguards

  • Document Storage: Locked filing cabinets for paper records
  • Facility Access: Keycard entry system with audit logs
  • Clean Desk Policy: Sensitive information never left unattended

5.3 Administrative Safeguards

  • Staff Training: Annual privacy and security training
  • Incident Response: Documented breach notification procedures
  • Vendor Management: Third-party security assessments

6. Digital Tracking Technologies

6.1 Cookies and Similar Technologies

We use:

  • Essential Cookies: For website functionality
  • Analytics Cookies: Google Analytics (anonymized data)
  • Preference Cookies: Remember language/accessibility settings

6.2 Your Cookie Choices

Manage preferences via:

  • Browser settings
  • Our cookie consent banner
  • Google Analytics opt-out tool

7. Your Rights and Choices

7.1 Access and Control

You may:

  • Request a copy of your personal data
  • Correct inaccurate information
  • Request deletion of non-essential data
  • Restrict processing of certain data

7.2 Children’s Privacy (COPPA Compliance)

  • Parental consent required for students under 13
  • Parents may review or delete child’s information
  • Special protections for health-related data

7.3 Exercising Your Rights

Submit requests via:

Response Time: We will acknowledge your request within 5 business days and resolve it within 30 days, as permitted by law.

8. Data Retention

8.1 Retention Schedule

We retain personal information only as long as necessary:

  • Active Students: Throughout enrollment plus 3 years
  • Inactive Students: 5 years for potential re-enrollment
  • Health Data: 7 years from last contact (Florida requirements)
  • Website Data: Analytics data anonymized after 26 months

8.2 Secure Disposal

Methods include:

  • Paper records: Cross-cut shredding
  • Digital data: Secure deletion protocols
  • Storage media: Degaussing before disposal

9. Policy Updates

9.1 Notification of Changes

We will:

  • Post prominent notices on our website
  • Email current students about material changes
  • Maintain version history with effective dates

9.2 Governing Law

This policy is governed by Florida law. Any disputes shall be resolved in Duval County courts.

10. Contact Information

Data Protection Officer:
Jacksonville Judo Training Center LLC
3604 Spring Park Rd
Jacksonville, FL 32207
Phone: 904-274-3410
Email: info@judojacksonville.com

Hours: Monday-Friday, 9:00 AM – 5:00 PM EST

11. Effective Date and Version Control

This policy is effective as of May 17, 2025 (Version 2.1). Previous versions are available upon request.